Tender document — White Topping of Selected Roads under GoK Grants, Package-2 (BBMP, Project Central-8)

Comprehensive Development of Selected Roads by Providing
White Topping Under GoK Grants Package - 2 Technical Bid
Tenderer Page 17 of 65 Executive Engineer,
PC-8, BBMP, Bengaluru
22. Clarification of Tenders
22.1 To assist in the Examination, Evaluation and Comparison of Tenders, the Employer may, at
his discretion, ask any Tenderer for Clarification of his Tender, including Breakdowns of Unit
Rates. The Request for Clarification and the Response shall be in writing or by cable, but no
change in the Price or Substance of the Tender shall be sought, offered, or permitted except
as required to confirm the Correction of Arithmetic Errors discovered by the Employer in the
Evaluation of the Tenders in accordance with Clause 24.
22.2 Subject to Sub Clause 22.1, no Tenderer shall contact the Employer on any Matter relating to
its Tender from the Time of the Tender Opening to the Time the Contract is awarded. If the
Tenderer wishes to bring Additional Information to the Notice of the Employer, it should do
so in Writing.
22.3 Any Effort by the Tenderer to influence the Employer in the Employer’s Tender Evaluation,
Tender Comparison or Contract Award Decisions may result in the rejection of the
Tenderers’ Tender.
23. Examination of Tenders and Determination of Responsiveness
23.1 Prior to the Detailed Evaluation of Tenders, the Employer will determine whether each
Tender (a) has been properly signed; and (b) is Substantially Responsive to the
Requirements of the Tender Documents.
23.2 A Substantially Responsive Tender is one which conforms to all the Terms, Conditions and
Specifications of the Tender Documents, without Material Deviation or Reservation. A
Material Deviation or Reservation is one (a) which affects in any substantial way the Scope,
Quality or Performance of the Works; (b) which limits in any substantial way, Inconsistent
with the Tender Documents, the Employer's Rights or the Tenderer's Obligations under the
Contract; or (c) whose Rectification would affect unfairly the Competitive Position of other
Tenderers presenting Substantially Responsive Tenders.
23.3 If a Tender is not Substantially Responsive, it will be rejected by the Employer and may not
subsequently be made Responsive by Correction or Withdrawal of the Non Conforming
Deviation or Reservation.
24. Correction of Errors
24.1 Tenders determined to be Substantially Responsive will be checked by the Employer for any
Arithmetic Errors. Errors will be corrected by the Employer as follows.
(a) Where there is a Discrepancy between the Rates in Figures and in Words, the Lower of the
two will govern; and (b) where there is a Discrepancy between the Unit Rate and the Line
Item Total resulting from multiplying the Unit Rate by the Quantity, the Unit Rate as quoted
will govern.
24.2 The Amount stated in the Tender will be adjusted by the Employer in accordance with the
above procedure for the Correction of Errors and, with the concurrence of the Tenderer, shall
be considered as binding upon the Tenderer. If the Tenderer does not accept the Corrected
Amount, the Tender will be rejected and the Earnest Money Deposit may be forfeited in
accordance with Sub Clause 13.7 (b).